Different Jobs that can be monitored in GRC Process Control 10.1 for replacement and sign off.

Applies to: SAP GRC Process Control 10.1.

Summary

This document provides information about the different Jobs that can be monitored in GRC  Process Control 10.1 for replacement and signoff.

Author :           Amit Saini

Created on: April 21, 2015

In this article, I have listed different jobs which can be activated and monitored in Process Control 10.1.

1          Transfer Work Items to replacement

In this activity you schedule the program GRPC_REPLACEMENT_MASS_ACTIVATE to transfer the work items from persons no
longer working on the specific work items to replacement persons entered in the system.

2 Maintain Workflow Notification

This job leverages workflow notification to ensure that the deadlines are met.

In this Customizing activity, you schedule the program SWN_SELSEN. The program:

1) checks whether or not there exist new work items for the scenario GRCNOTIFICATION, which is maintained in the Customizing activity Maintain Workflow Notifications.

2) Determines the e-mail addresses of the work item recipients .

It should be possible for customer to send the reminder to the receiver for the workflow tasks . For example, pre-define the reminder for Signoff workflow. Once signoff process started, send the reminder to the signoff performer.

1  Activate or deactivate the reminder for a specific workflow should be configurable. For example, customer should be able to choose to activate/deactivate the reminder for signoff workflow .

2 After the user receive the workflow task in the work inbox. Every a period of time send the reminder to the receiver. The "time period" of reminder is configurable. The "time period" could be a number of minutes/hours/days/weeks/months/years or even a specific date.

- It should be possible for customer to send the escalation to associated user for specific workflow tasks. For example, The issue owner receive a task in the work inbox for issue remediation with a due date to be April 30^th, 2015. Once the due date is expired, send an escalation to internal control manager to let him to know about it.

3 Carry forward Open Issues after Sign off

In this Customizing activity, you set up the background job 'GRPC_SAP_JOB_AFTER_SIGNOFF' that is executed once sign-off has been completed, to perform the carry forward of open issues. This allows the open issues to be processed after the sign-off data freeze for the applicable timeframe.

Once the background job is scheduled, it is executed every time the sign-off is completed. The issues that are carried forward include the assessment, testing and remediation plans.

The  system automatically creates the carry forward case for the pending cases.

a) Close assessments without issue - When there is no issue for an assessment, the assessment will be closed directly.

b) Clone the open issues - Only open issue will (with corresponding assessment , testing , remediation plan if exists) be cloned. Closed issue is
kept as it was.

c) Workflow replacement - The old issue (and the corresponding remediation plan if exists) will be removed or from work inbox(logically deleted) , and general new work item for the new cloned case.

4 Copy Documents After Carry Forward

In this Customizing activity, you set up the background job 'GRPC_DOCUMENTS_CLONING_JOB'  to carry forward cases' documents. This is executed after the carry forward of issues has been completed. This applies to assessment, testing, issue and remediation plan cases.

This process allows the document attachments from the cases to be available when the cases are carried forward. Once the background job is
scheduled, it is executed every time the background job to carry forward open issues has completed.